Frequently Asked Questions

There are no fees associated with becoming an Affiliated Group. In return for your agreement to meet certain KPIs over the course of your five-year agreement (namely the publication of three systematic reviews or implementation case studies in JBI Evidence Synthesis  / JBI Evidence Implementation - JBI’s Journal) we provide complimentary access to JBI’s full suite of tools and resources for the Group Convenor and up to 10 core staff members. 

All of the terms and conditions associated with membership are detailed in the JBI Collaboration Handbook.

A minimum of three people that have completed JBI CSRTP or EITP are required to start an Affiliated Group as the core team. However, it is advisable that you recruit others, even students, to collaborate with as you grow to meet the KPIs of being an Affiliated Group.

Full-time equivalent (FTE) is a unit that indicates the workload of an employed person in a way that makes workloads comparable across various contexts. FTE is often used to measure an employee’s involvement in a project or activity. An FTE of 1.0 is equivalent to a full-time worker while an FTE of 0.5 signals half of a full work load. This concept is used to convert the hours worked by several part-time employees into the hours worked by full-time employees. JBI asks prospective Groups to project the FTE capacity of their Core Staff members to ensure that a prospective Group has adequate human resource, and support within their host institution, to undertake JBI activity.

The relevant authority of your host institution is responsible for signing the Collaborating Entity Legal Agreement i.e. University/Faculty Dean, Legal representative, Hospital/Department, Director etc., this is different within every organisation.

Affiliated Groups are required to accrue a minimum of 40,000 points from activities within the JBIC Activity Matrix (refer to the JBI Collaboration Handbook), by the completion of their Legal Agreement with JBI. Affiliated Groups may accrue points across the full range of activities outlined in the Matrix without restriction.

Any Systematic Reviews or Implementation Case Studies that are accepted for publication prior to the Effective Start Date of your Collaborating Entity Legal Agreement will unfortunately not be counted as output for your Group, as this is outside the scope of a signed Agreement. However, any reviews that have been submitted to  JBI Evidence Synthesis and/or JBI Evidence Implementation but are still being processed/reviewed/re-submitted etc. will be eligible to be counted towards your Entity as long as the acceptance date of the Systematic Review is after the Effective Start Date of your Collaborating Entity Legal Agreement.  

Yes, in order to receive points for a JBI Systematic Review or Implementation Case Study published in JBI Evidence Synthesis and/or JBI Evidence Implementation OR another peer-reviewed journal, you must include your full Entity name as an author affiliation, including the JBI addendum i.e. 'The Centre for Chronic Disease Management: A JBI Affiliated Group'.

Without this author affiliation, your Group will not be eligible to receive points for any of the publication-related activities within the JBIC Activity Matrix. For further information and guidelines for relevant JBIC Matrix activities, please refer to the JBI Collaboration Handbook.

JBI Evidence Implementation currently accepts any manuscript detailing an evidence implementation project, or encompassing evidence implementation as a science. This can include investigate the feasibility, applicability, meaningfulness and effectiveness in health care delivery and practice.

Below is a link to the current JBI Evidence Implementation Author Guidelines 

The JBI EBP Database Journal Collection and Software Suite available via JBI's Commercial Partner OvidSP (Wolters Kluwer Health) covers a wide range of medical, nursing, and health science specialties and includes a unique suite of information that’s been analysed, appraised, and prepared by expert reviewers at JBI so that health professionals can integrate the best available evidence into practice. The complete evidence-based practice content suite includes:

• Evidence Summaries 

• Evidence–based Recommended Practices 

• Best Practice Information Sheets

• JBI EBP Software (SUMARI & PACES)

JBI Affiliated Groups receive access to the above resources via Ovid. See Collaborating Entity Access to JBI EBP Resources.

Entities will receive an outlook calendar meeting request for the JBIC Online Meeting (April/May) in January of each year, and the corresponding Agenda/Papers at least two weeks prior to the meeting.

The date of the face-to-face JBIC Meeting (Oct-Nov), including the subsequent Colloquium/Conference/Symposium, will be communicated at least one year in advance to allow Entities to plan for travel accordingly. An Agenda and Papers will be emailed to Entities at least three weeks prior to the meeting.

Please note: Due to COVID-19 the face to face meeting were cancelled and was held online, points were awarded for attendance as per normal. Currently we are planning a face-to-face JBIC Meeting in Adelaide, November 2023.

Please refer to the JBIC Collaborating Entity Staff Administration Policy for definitions.