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Note(s): Comments added during data collection
Data collectors may add comments for context to the data they collect within a given data collection cycle. Comments cannot be added retrospectively - I.e. once data entry is complete for a data collection cycle that cycle is closed to new/additional comments. While not recommended, users can add new data which then enables a comment to be added to a past data collection cycle. The pathway to see comments that have been added by a data collector is: enter the data collection cycle/Data History then click the responses to open the history report and see comments.

From the Project Dashboard, click on the Data Collection Period (usually you would begin with the Baseline cycle) you would like to enter data for
Click on the Data Collection tab
VERY IMPORTANT: Select the Site you would like to enter data for

If you want to enter data for ALL criteria, click Submit Record

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In the screen that follows, double check that you are entering data for the selected site
Select the date that reflects when the data was actually collected (time is optional)
You will note that you can toggle between Aggregate and Individual data entry

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Aggregate Data Entry:

Ensure the toggle is on Aggregate
Enter the totals for the Answer Choices
Click on +Add Comment if you have any notes that need to be made against the data collected for a particular criteria
Add any Overall Comment that if required (at the bottom of the Audit Criteria list)
Click Submit

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Individual Data Entry:

Ensure the toggle is on Individual
For Individual record entry, note that you have the option to add an Identifier

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Select the relevant Answer Choice
Click on +Add Comment if you have any notes that need to be made against the data collected for a particular criteria
Add any Overall Comment that if required (at the bottom of the Audit Criteria list)
Click Submit

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If you want to enter data for each criteria individually, hover over the individual audit criteria, then click the blue + sign

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As per above, set the toggle to your required data entry type: Aggregate or Individual data entry
Double check that you are entering data for the selected site
Enter the totals or select the relevant Answer Choice(s)
Add Comment if desired
Click Submit

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Project owners can choose to close, or re-open a data collection cycle through the following steps.

This must be done at the level of a data collection cycle within a project, it is not done at the project level.

Navigate to the data collection cycle
Choose Settings
Select Data Collection in the left-hand panel
Click the red text Stop Data Collection
Confirm in the pop up screen that appears.

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Project owners can choose to close, or re-open a data collection cycle through the following steps.

This must be done at the level of a data collection cycle within a project, it is not done at the project level.

Navigate to the data collection cycle
Choose Settings
Select Data Collection in the left-hand panel
Click the blue text Resume Data Collection
Confirm in the pop up screen that appears.

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Any questions? Please visit the JBI Help Desk for PACES support