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Establishing an Affiliated Group

Entity Legal Agreement


Following the acceptance of an Affiliated Group application, approved Groups are required to sign a JBI Collaborating Entity Legal Agreement which holds a 5-year term and has an Effective Start

date

Date of 1 January. This is to align with JBI’s calendar year annual review period for collaboration activities.

Entities that are approved by 30 June have the option to backdate their Agreement to 1 January preceding their application. All Applications approved from 1 July onward will have an Effective

start date

Start Date of 1 January the year following their Agreement Signing Date.

Entities will still be entitled to receive JBI special user access to tools and resources for Core Staff following

the signing of their Agreement

acceptance into the JBIC, however JBI activities will not be tracked until after the Effective Start Date. 

The Collaborating Entity Legal Agreement will be emailed to the Group Convenor by the Global Engagement Office and should be executed (signed) by the relevant authority within the Entity Host Institution (i.e. University or Hospital). If variations to the Legal Agreement are required, this request should be made via

email to jbc@adelaide

track change on the Legal Agreement itself and then emailed back to jbic@adelaide.edu.au

. 

for consideration. Please be assured that we understand that this process can at times be lengthy and that there are often a number of iterations of the Legal Agreement as terms are negotiated between JBI and your organisation.

New Entity Administration


For detailed procedures on the administrative set up of your Affiliated Group please refer to the JBC JBIC Collaborating Entity Staff Administration Policy. Below is an overview of the required steps.

JBI

/JBC Mailserves

Email

The Group Convenor will be added to the

JBC Affiliated Group

JBIC email list and relevant

JBC

JBIC Regional Group email list (i.e. Africa, Asia etc.). The Convenor and Deputy will also to receive all JBI/

JBC

JBIC correspondence including a monthly newsletter, JBI Buzz. Any other queries relating to the Collaboration can be sent to the Global Engagement Office email: 

jbc@adelaide

jbic@adelaide.edu.au

Setting up access to JBI resources 

AnchorCollaboratingEntityAccesstoJBIResourcesCollaboratingEntityAccesstoJBIResources

Collaborating Entities may nominate up to a maximum of 10 (ten) Core staff to receive Special User Access to JBI EBP Database, JBI

Tools

Journals and

Resources via the JBI COnNECT+ platform

JBI Software.

To set up access for

new Core Staff,

Entity staff the Convenor is required to complete the 

Collaborating Entity Staff Register form and email

JBIC Entity Administration Form and return to the Global Engagement Office for

processing jbc@adelaide

processing - jbic@adelaide.edu.au. 

Group Webpage

Your Group will be allocated an independent web page with a unique URL on the

Joanna Briggs Institute

JBI Global website (

http

https://

joannabriggs.org/jbc.html). Login details will be emailed to the Group Convenor following the signing of the Collaborating Entity Legal Agreement. It is the responsibility of each Entity to ensure that their web page is up to date.

Meetings

The JBC Committee of Directors (CoD) meet

jbi.global).  Please advise JBIC via email (jbic@adelaide.edu.au) of any changes to your entity via the JBIC Entity Administration Form as soon as practically possible.  The Global Engagement Office will updated these changes on the webpage and you will be informed once completed

Meetings

The JBIC Meetings are held twice per year, once

by teleconference

online (around April) and once face-to-face or online (Oct-Nov)

, alternating biennially between the

.  Every four years Adelaide, Australia hosts the business meeting

and the location of

at the biennial JBI Colloquium. Centre of Excellence Directors, or their nominated proxy, are encouraged to attend all

CoD meetings

JBIC Meetings and

biennial

Colloquia in full. Affiliated Groups are invited to attend all

Committee of Directors meetings as Observers

JBIC Meetings, including the face-to-face meeting.

 For

 For more information please refer to the 

Joanna Briggs

JBI Collaboration Handbook.

For upcoming dates please see the Key Dates & Events Calendar on this hub. 


Access to the JBISRIR

The JBI Database of Systematic Reviews and Implementation Reports (JBISRIR) Is

JBI Evidence Synthesis  & JBI Evidence Implementation

JBI Evidence Synthesis  is a refereed, online journal that publishes systematic review protocols and systematic reviews of health care research following the JBI methodology

, and implementation reports that

.

JBI Evidence Implementation publishes implementation case studies that present the findings of projects that seek to implement the best available evidence into practice.

Conducting JBI Systematic Reviews or completing an JBI Evidence Implementation Project (Audit) and subsequently a JBI Implementation Report for publication in the JBISRIR form the core requirements of becoming a JBI Collaborating Entity.
 

All systematic review protocols and full reviews are to be submitted online via the

JBISRIR

JBI Evidence Synthesis Editorial Manager (ensure all staff have updated their profile on Editorial Manager).

 Prior

Prior to submission authors must refer to the

JBISRIR

JBI Evidence Synthesis Author

Guidelines

Information.

 
Please note that once we receive your Collaborating Entity Staff Register form, all Core Staff members will be entered into the JBISRIR submission database, Editorial Manager, and this will automatically generate an email with their login details. Each core staff member needs to complete the registration process by logging into Editorial Manager via the link in their individual email and update their personal information. This includes entering their peer reviewer classifications/interests. 

Ensure that each Core Staff member lists your full Centre/Group name in the ‘Institution’ field.

If you have any questions regarding systematic reviews and protocols or peer review please contact the JBISRIR Editorial Office. 
The Group Convenor will receive a complimentary subscription to the JBISRIR for the term of the Group Legal Agreement. The Global Engagement Administration Officer will facilitate this.

Forms

Section Panel
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titleCOLLABORATING ENTITY STAFF REGISTER FORM
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View file
nameCollaborating Entity Staff Register.pdf
pageForms & Templates
height250

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width5%
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Collaborating Entities may nominate up to a maximum of 10 (ten) Core staff to receive Special User Access to JBI Tools and Resources via the JBI COnNECT+ platform.
To set up access for new Core Staff, or to remove/change Core Staff, Entities are required to complete the Collaborating Entity Staff Register form and email to the Global Engagement Office for processing jbc@adelaide.edu.au.

Section Panel
bgColor#EBF5FB
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titleNEW COLLABORATING ENTITY CHECKLIST
Column

View file
nameNew Collaborating Entity Checklist .docx
height250

Column
width5%
ColumnA checklist to guide new Affiliated Groups in the establishment of their JBC Entity.

NOTE: Ensure that the corresponding Author includes the JBIC Entity name in full (including addendum) as one of the Author Affiliations.

Peer Reviewers 

When completing the JBIC Entity Administration Form it allows for the Convenor to indicate if their Entity staff are willing to peer review for JBI Evidence Synthesis. The JBI Evidence Synthesis Administration Officer will then contact your team directly.

Please ensure that each Peer Reviewer lists your full Group name in their Editorial Manager profile under the ‘Institution’ field:

1) If you do not have an account in Editorial Manager, please register your details, otherwise please login as a reviewer. Registering and login in can both be accessed via this link: https://www.editorialmanager.com/jbies/mainpage.html

2) At the top of the screen click 'Update My Information'.

3) Scroll down halfway until you get to the box titled 'Institution Related Information'. Please enter your full Entity name in the 'Institution' field and ensure that you also check the 'Yes' radio icon next to 'Available as a Reviewer'. Please ensure that you enter your full Centre of Excellence or Affiliated Group name. i.e. The Centre for Chronic Disease Management: A JBI Centre of Excellence

4) Scroll down and ensure that you click 'SUBMIT' at the bottom of the page.

If a reviewer’s Centre/Group Affiliation is not correctly listed under ‘Institution’ in their Editorial Manager reviewer profile, it will not be captured when we run a report to identify peer review points accrual for Centres/Groups.