Entity Legal Agreement
New Entity Administration
For detailed procedures on the administrative set up of your Affiliated Group please refer to the JBIC Collaborating Entity Staff Administration Policy. Below is an overview of the required steps.
JBI/JBIC Mailserves
The Group Convenor will be added to the JBIC Affiliated Group email list and relevant JBIC Regional Group email list (i.e. Africa, Asia etc.) to receive all JBI/JBIC correspondence including a monthly newsletter, JBI Buzz. Any other queries relating to the Collaboration can be sent to the Global Engagement Office email: jbic@adelaide.edu.au
Setting up access to JBI resources
Collaborating Entities may nominate up to a maximum of 10 (ten) Core staff to receive Special User Access to JBI Tools and ResourcesEBP Database, JBI Journals and JBI Software.
To set up access for new Core Staff, the Convenor is required to complete the Collaborating Entity Administration Form and email to the Global Engagement Office for processing at jbic@adelaide.edu.au.
Group Webpage
Your Group will be allocated an independent web page with a unique URL on the JBI Global website (https://jbi.global). Please advise JBIC via email (jbic@adelaide.edu.au) of any changes to your entity. Please complete and return the Collaborating Entity Administration Form with any staff and/or role changes within the entity as soon as practically possible. The Global Engagement Office will updated these changes on the webpage and any relevant subscriptions and JBI tools.
Meetings
The JBIC Meetings are held twice per year, once online (around April) and once face-to-face or online (Oct-Nov). Every four years Adelaide, Australia hosts the business meeting of the biennial JBI Colloquium. Centre of Excellence Directors or their nominated proxy are encouraged to attend all JBIC Meetings and Colloquia in full. Affiliated Groups are invited to attend all JBIC Meetings as Observers, including the face-to-face meeting. For more information please refer to the JBI Collaboration Handbook.
JBI Evidence Synthesis Synthesis & JBI Evidence Implementation
JBI Evidence Synthesis is a refereed, online journal that publishes systematic review protocols and systematic reviews of health care research following the JBI methodology.
JBI Evidence Implementation publishes implementation case studies that present the findings of projects that seek to implement the best available evidence into practice.
Conducting JBI Systematic Reviews or completing an for publication in JBI Evidence Synthesis or undertaking a JBI Evidence Implementation Project (Audit) and subsequently a JBI Implementation Case Study for Report for publication in JBI Evidence Synthesis and/or the JBI Evidence Implementation form the core requirements of becoming maintaining your membership as a JBI Collaborating Entity.
All systematic review protocols and full reviews are to be submitted online via the JBI Evidence Synthesis Editorial Manager. Prior to submission authors must refer to the JBI Evidence Synthesis Author Information.
Peer Reviewers
Convenors should advise the Global Engagement Office of those Core/Adjunct Staff members that have both completed JBI CSRTP and are confident/capable of conducting Peer Review of a Systematic Review or Implementation Case Study. The GEO Administration Officer will enter those staff members into the JBI Evidence Synthesis submission database, Editorial Manager, as a Peer Reviewer and this will automatically generate an email with their login details. Each staff member needs to complete the registration process by logging into Editorial Manager via the link in their individual email and update their personal information. Your Group would be eligible to accrue points for any Peer Review conducted by Group staff. For further information on this JBIC Matrix Activity please refer to the JBI Collaboration Handbook.
Please ensure that each Peer Reviewer lists your full Group name in their Editorial Manager profile under the ‘Institution’ field:
1) If you do not have an account in Editorial Manager, please register your details, otherwise please login as a reviewer. Registering and login in can both be accessed via this link: https://www.editorialmanager.com/jbies/mainpage.html
2) At the top of the screen click 'Update My Information'.
3) Scroll down halfway until you get to the box titled 'Institution Related Information'. Please enter your full Entity name in the 'Institution' field and ensure that you also check the 'Yes' radio icon next to 'Available as a Reviewer'. Please ensure that you enter your full Centre of Excellence or Affiliated Group name. i.e. The Centre for Chronic Disease Management: A JBI Centre of Excellence
4) Scroll down and ensure that you click 'SUBMIT' at the bottom of the page.
If a reviewer’s Centre/Group Affiliation is not correctly listed under ‘Institution’ in their Editorial Manager reviewer profile, it will not be captured when we run a report to identify peer review points accrual for Centres/Groups.
JBI Evidence Synthesis & JBI Evidence Implementation Subscription
The Group Convenor will receive a complimentary subscription to JBI Evidence Synthesis & JBI Evidence Implementation for the term of the Group Legal Agreement. The Global Engagement Administration Officer will facilitate this.
JBI Evidence Synthesis & JBI Evidence Implementation Editorial Office
If you have any questions regarding systematic reviews and protocols or peer review please contact the JBI Editorial Office.