Evidence Summary +/- Audit Criteria Request

Division: Transfer Science

1. Introduction

The JBI Transfer Science Division develops evidence-based point of care resources (Resources are defined in this policy as Evidence Summaries +/- Audit Criteria) for eligible stakeholders. This policy details the criteria and procedures for eligible organisations obtaining both limited complimentary and fee for service Evidence Summaries and Audit Criteria.

JBI Endorsed organisations and registered JBI Evidence Implementation Training Program (JBI EITP) participants are eligible to request complimentary Evidence Summaries or Audit Criteria for specific projects which are then completed by the JBI EBP Database Editorial team following prescribed methods. Resources are also completed on a consultancy basis for other individuals and organisations, with a minor fee for the service.

The purpose of this policy is to:

1.1.1.Outline the standard procedure to be taken for requesting Evidence Summary +/- Audit Criteria development.

1.1.2.Provide a uniform template for requesting Evidence Summaries +/- Audit Criteria

2.    Responsibilities

2.1 JBI Transfer Science Division

The Director of the Transfer Science division is responsible for overseeing the development of JBI EBP Database resources, including the development of Evidence Summaries and Audit Criteria.

2.2 All Staff

All JBI staff are responsible for complying with the policy and procedure requirements detailed in this document and other relevant documents described within.

3.    Policy

3.1.    Request for Resources

3.1.1.Evidence Summaries are a form of rapid review on specific, focused policy and practice topics which are intended to inform clinical decision making. The framework within which JBI offers this service is that topics must be:

• Focused via a PICO structure

• Clearly about policy or practice

• Intended to inform clinical decision making within the following parameters:
  o   the request relates to a JBI Evidence implementation Training Program (EITP) of study; or
  o   the Evidence Summary request is from a JBI Endorsed organisation.

3.1.2.Audit Criteria are evidence-based standards of care intended to assist the evaluation of current practice against best practice. Audit Criteria are developed from topics related to policy or practice and are derived from the recommendations made within an Evidence Summary. The framework within which JBI offers this service is that topics must be:

• Intended to inform an evaluation of practice against best practice within the following parameters:
  o the request relates to a JBI EITP of study; or
  o the request is from a JBI Endorsed organisation.

3.1.3.Resources are developed in accordance with JBI method and methodology and once approved will be available via:

• the JBI EBP Database via OVID for Evidence Summaries

• JBI PACES for Audit Criteria. 

3.1.4.This does not exclude the development of resources for other purposes, but all such other purposes fall under the definition of consultancy and are fee for service (see below 3.3).

3.1.5.Requests for Resources need to be provided on the Evidence Summary +/- Audit Criteria Request Form template. The template is designed to assist requesting individuals and organisations to consider the key information needed to facilitate timely and efficient completion of the resource(s).

3.1.6.Resources will aim to be completed within 6 weeks from receiving the request form.

3.2.   Complimentary resources development

3.2.1.      JBI Endorsed organizations

• JBI Endorsed organizations may request two Evidence Summary +/- audit criteria in the first calendar year of Endorsement, and four per subsequent calendar year while maintaining active endorsement. Where a JBI Centre of Excellence or Subscribing partner become a JBI Endorsed organization the higher numbers for JBI Endorsed organisations apply during the period of Endorsement.

3.2.2.      Evidence-based Implementation Training Program

• Evidence Summary +/- audit criteria requests specific to hosting a JBI EITP are exempt from the total annual count, however these must be for verified participants. A verified participant is someone within the organisation who has registered with JBI and for whom the program administration fee has been paid.

• A maximum of one topic and set of criteria will be developed per verified participant.

• Topics must be confirmed six weeks out from the start date of the JBI EITP.

• If a registered participant wishes to change topic with less than six weeks’ notice, they will be required to select a topic and criteria from the existing list of topics and criteria within JBI PACES. Variation from this will be on a ‘fee for service’ basis, and on the understanding that the topic and criteria may not be able to be loaded in JBI PACES in advance of the JBI EITP.

3.3.   Consultancy ‘Fee for Service’ development

• Requests that do not meet criteria 3.2.1 and 3.2.2 will be classified as ‘fee for service’. Under a ‘fee for service’ model, any individual or organisation may request the development of a Resource(s).

• The price reflects a cost-effective approach, the available timeframe, scope of the topic and the output structure required.
  o Evidence Summary +/- audit criteria plus standard Technical Development Report

3.3.1...1.     $1500 AUD including GST per evidence summary +/- audit criteria for upper income countries

3.3.1...2.     $750 AUD including GST per evidence summary +/- audit criteria for middle income countries

3.3.1...3.     No fee for low-income countries.

o Evidence Summary +/- audit criteria plus comprehensive Technical Development Report.

3.3.1...1.     A comprehensive report includes the standard technical development report plus a detailed search strategy per database and characteristics of included evidence table(s).

3.3.1...2.     $2500 AUD including GST per evidence summary +/- audit criteria plus comprehensive Technical Development Report.

• Resources developed as ‘fee for service’ are not required to be used within a JBI EITP but will be developed in accordance with JBI method and methodology.

Table 1: Criteria for the development of complimentary resources

1.    Procedures

1.1.   Requests for Evidence Summary +/- Audit Criteria development must comply with the policy detailed above

1.2.   Requests must be submitted using the template titled Evidence Summary +/-Audit Criteria Request Form.

1.3.   Evidence Summary +/- Audit Criteria requests that form part of an EITP must be submitted via the participant registration process to jbipaces@adelaide.edu.au.

1.4.   All other Evidence Summary +/- Audit Criteria requests must be submitted to the Transfer Science Division via jbiebpdatabase@adelaide.edu.au with a completed request form using the template provided.

5.    Associated Documents

Evidence Summary +/- Audit Criteria Request Form

6. Document Control