Establishing an Affiliated Group

Entity Legal Agreement

Following the acceptance of an Affiliated Group application, approved Groups are required to sign a JBI Collaborating Entity Legal Agreement which holds a 5-year term and has an Effective Start date of 1 January. This is to align with JBI’s calendar year annual review period for collaboration activities.

Entities that are approved by 30 June have the option to backdate their Agreement to 1 January preceding their application. All Applications approved from 1 July onward will have an Effective start date of 1 January the year following their Agreement Signing Date.

Entities will still be entitled to receive JBI special user access to tools and resources for Core Staff following the signing of their Agreement, however JBI activities will not be tracked until after the Effective Start Date.

The Collaborating Entity Legal Agreement will be emailed to the Group Convenor by the Global Engagement Office and should be executed (signed) by the relevant authority within the Entity Host Institution (i.e. University or Hospital). If variations are required, this request should be made via email to jbc@adelaide.edu.au.

New Entity Administration

For detailed procedures on the administrative set up of your Affiliated Group please refer to the JBC Collaborating Entity Staff Administration Policy. Below is an overview of the required steps.

JBI/JBC Mailserves

The Group Convenor will be added to the JBC Affiliated Group email list and relevant JBC Regional Group email list (i.e. Africa, Asia etc.) to receive all JBI/JBC correspondence including a monthly newsletter, JBI Buzz. Any other queries relating to the Collaboration can be sent to the Global Engagement Office email: jbc@adelaide.edu.au

Setting up access to JBI resources

Collaborating Entities may nominate up to a maximum of 10 (ten) Core staff to receive Special User Access to JBI Tools and Resources via the JBI COnNECT+ platform.

To set up access for new Core Staff, the Convenor is required to complete the Collaborating Entity Staff Register form and email to the Global Engagement Office for processing jbc@adelaide.edu.au.

Group Webpage

Your Group will be allocated an independent web page with a unique URL on the Joanna Briggs Institute website (http://joannabriggs.org/jbc.html). Login details will be emailed to the Group Convenor following the signing of the Collaborating Entity Legal Agreement. It is the responsibility of each Entity to ensure that their web page is up to date.

Meetings

The JBC Committee of Directors (CoD) meet twice per year, once by teleconference (around April) and once face to face (Oct-Nov), alternating biennially between the Adelaide, Australia business meeting and the location of the biennial JBI Colloquium. Centre of Excellence Directors or their nominated proxy are encouraged to attend all CoD meetings and biennial Colloquia in full. Affiliated Groups are invited to attend all Committee of Directors meetings as Observers, including the face to face meeting. For more information please refer to the Joanna Briggs Collaboration Handbook.

For upcoming dates please see the Key Dates & Events Calendar on this hub.

Access to the JBISRIR

The JBI Database of Systematic Reviews and Implementation Reports (JBISRIR) Is a refereed, online journal that publishes systematic review protocols and systematic reviews of health care research following the JBI methodology, and implementation reports that present the findings of projects that seek to implement the best available evidence into practice.

Conducting JBI Systematic Reviews or completing an JBI Evidence Implementation Project (Audit) and subsequently a JBI Implementation Report for publication in the JBISRIR form the core requirements of becoming a JBI Collaborating Entity.

All systematic review protocols and full reviews are to be submitted online via the JBISRIR Editorial Manager. Prior to submission authors must refer to the JBISRIR Author Guidelines.

Please note that once we receive your Collaborating Entity Staff Register form, all Core Staff members will be entered into the JBISRIR submission database, Editorial Manager, and this will automatically generate an email with their login details. Each core staff member needs to complete the registration process by logging into Editorial Manager via the link in their individual email and update their personal information. This includes entering their peer reviewer classifications/interests.

Ensure that each Core Staff member lists your full Centre/Group name in the ‘Institution’ field.

If you have any questions regarding systematic reviews and protocols or peer review please contact the JBISRIR Editorial Office.

The Group Convenor will receive a complimentary subscription to the JBISRIR for the term of the Group Legal Agreement. The Global Engagement Administration Officer will facilitate this.

Forms

COLLABORATING ENTITY STAFF REGISTER FORM

Collaborating Entities may nominate up to a maximum of 10 (ten) Core staff to receive Special User Access to JBI Tools and Resources via the JBI COnNECT+ platform.
To set up access for new Core Staff, or to remove/change Core Staff, Entities are required to complete the Collaborating Entity Staff Register form and email to the Global Engagement Office for processing jbc@adelaide.edu.au.

NEW COLLABORATING ENTITY CHECKLIST

A checklist to guide new Affiliated Groups in the establishment of their JBC Entity.