Clinical Partnership Engagement

CLINICAL PARTNERSHIP ACTIVITY HAS BEEN CHANGED FOR 2024, THIS PAGE WILL BE UPDATED SHORTLY

Introduction

Engaging with Clinical Partners is core to the JBI Mission of seeing evidence-based healthcare globally impacting policy and practice through the local and context-specific activities of each JBIC Entity. The goal of Clinical Partnership Engagement is to work with Clinical Partners to achieve JBI Endorsement- a recognition awarded to healthcare organisations that demonstrate commitment to evidence-based healthcare and an organisational-wide culture of innovation and excellence.

The JBI Endorsement Program is underpinned by quality Standards (the 3Cs) that drive the implementation of evidence-based practice and improve the quality of healthcare practices and outcomes.

JBIC Entities can nominate to work with a designated hospital or health facility (single site only) through completion and submission of the JBIC Clinical Partner Engagement Form. For a Clinical Partnership to be established;

· The JBIC Entity must have an accredited EITP trainer OR someone who has completed JBI EITP; AND

· The Clinical Partner must have at least one staff member that has completed JBI EITP OR has completed a JBI Evidence Implementation Project (audit & feedback)

Please note: If either the JBIC Entity OR the Clinical Partner do not meet the criteria above you can still submit a JBIC Clinical Partner Engagement Form. However, there is an expectation that you and your clinical partner should be working towards using JBI’s Implementation Framework as a part of achieving JBI Endorsement within three years. Please ensure that you discuss a plan of how this will be achieved with JBI Endorsement Program Manager, Dr Lucylynn Lizarondo, in your orientation meeting.

Once the Clinical Partnership has been confirmed by the Global Engagement Office the healthcare facility will then receive a complimentary subscription to JBI EBP Database via Ovid, JBI SUMARI and JBI PACES for the purpose of promoting and supporting an evidence-based approach to policy and practice. The subscription will be valid for three years.

Please note: All JBIC Clinical Partner Engagement Forms are to completed and returned to the Global Engagement Office by the 31^st March for it to apply to the current year of reporting. Any Clinical Partner Registration Forms submitted after 31^st March will be set up as Clinical Partners as of 1 January of the following year. (In 2023 registrations were accepted up until 28^th April)

Entities that are hosted by a clinical institution may nominate their host institution as their clinical partner, but would need to demonstrate that effort had been made to engage a wide network of staff outside of the Entity’s Core Staff through training, workshops, presentations and meetings (as outlined below).

Note: Entities may have more than one Clinical Partnership at any given time, however each Clinical Partnership must be registered separately and only one Clinical Partnership can receive a subscription at any one time. A Clinical Partnership may continue after three years; however, a Clinical Partner can only receive a complimentary subscription once (for three years), after this the Clinical Partnership may continue, but if JBI resources are required they will need to be purchased via WK/Ovid. For further information on this please contact the Global Engagement Office jbic@adelaide.edu.au.

For the full the Key Performance Requirements and operational guidelines, please refer to the JBI Collaboration Handbook.

JBIC Clinical Registration Form

A NEW REGISTRATION FORM WILL BE AVAILABLE AS OF JAN 2024

Please download and complete this form and return to the global Engagement Office via email jbic@adelaide.edu.au to register for the Clinical Partnership Engagement JBIC Matrix Activity, including a complimentary subscription for your Clinical Partner.

Please note: All JBIC Clinical Partner Engagement Forms are to completed and returned to the Global Engagement Office by the 31^st March for it to apply to the current year of reporting. Any Clinical Partner Registration Forms submitted after 31^st March will be set up as Clinical Partners as of 1 January of the following year. (In 2023 registrations were accepted up until 28^th April)

JBI Endorsement Case Story (JBI Impact Story)- Author Guidelines

To accrue points for this activity Entities must:

a) Provide evidence of engagement activities conducted with the clinical partner and its staff through the completion of an annual online evaluation and via their Entity Annual Review Report. 10,000 points will be awarded in years 1 & 2 upon the successful completion of the online evaluation.

b) By the third year, provide evidence of:

· A JBI Implementation Report published in JBI Evidence Implementation; or

· a JBI Impact Story published on the JBI Website. Submit your Impact Story to the GEO, jbic@adelaide.edu.au

10,000 points will only be awarded in the third year if a publication between the Entity and the Clinical Partner has occurred as described in b) above.

Note: If JBI Endorsement is not achieved or maintained within three years, JBI will not accept a renewal of the Clinical Partnership.

Engagement may be at unit, clinic or organisational wide levels, as determined by the JBIC Entity. JBI recognises that both JBIC Entities and their Clinical Partners have different needs, skills and available resources. Entities should therefore be free to exercise creativity and draw on their collective experience at working with local groups to transfer knowledge, skills and support a Clinical Partner in engaging with JBI evidence, tools and resources.

Examples of engagement strategies may include:

Create opportunity for, and facilitate a nominated clinical partner toward, JBI Endorsement

Bringing senior staff from a Clinical Partner onto the Core Staff list for your Entity and integrating the clinical partners EBHC needs and projects as an agenda item for Entity strategic and operational meetings.

Develop an annual calendar of training programs, events, activities and projects in conjunction with the clinical partner and circulate these opportunities throughout the clinical partners relevant departments

Launching and facilitating a journal club using JBI critical appraisal instruments

Providing brief sessions on EBHC, JBI Model, JBI Endorsement

Lunch time seminars to groups

Grand Rounds

Presenting at organisation research council/group meetings

Working with organisation librarians or health informatics to enable simple and easy access to JBI resources

Establishing EBHC champions and facilitators

Certainly, there are many more types of activities and strategies that Entities are already using. Please consider the above as suggestions, as they are not intended to be prescriptive or limiting. For further guidance and strategies for Clinical Partnership Engagement in line with JBI Endorsement, please refer to resources available in the JBI Endorsement Resource Portal.