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JBIC ENTITY

ADMINISTRATION FORM

NEW JBIC ENTITY CHECKLIST

The JBI Invoice Template should be completed by JBI Centres of Excellence for travel reimbursement to attend the face to face JBIC AGM and/or for eligible JBIC Core Activity funding, as communicated by the Global Engagement Office. Centres of Excellence must only invoice for the amount in $AUD communicated by the Global Engagement Office.

To manage the administration of your Entity i.e. or to add/remove/change Core Staff, update your organisational bio, register Peer Reviewers etc. Entities are required to complete the Collaborating Entity Administration form and email to the Global Engagement Office for processing jbic@adelaide.edu.au

Entities are required to complete the JBIC Entity Administration form when they are first accepted into the JBIC. This form is also used to update the Global Engagement Office with any changes to your Entity (such as staff updates). Complete the form and return to the Global Engagement Office jbic@adelaide.edu.au, we will then inform you once these changes have been made.

NOTE:

·         If, for example, you are adding a new staff member you are only required to add the details of that one person, it is not expected that you list your whole team each time.

·         On average we request each Entity to re-complete the form in its entirety once a year to ensure that our records are up-to-date.

To assist you with ensuring you have completed all the necessary documents and provided us with everything that we need to get you started with the JBI Collaboration please ensure you go through the checklist thoroughly.

The checklist can be found on the JBIC New Entity Orientation Information & Documents page.

JBIC CLINICAL PARTNERSHIP ENGAGEMENT FORM

TIER 1: DIVERSIFIED CLINICAL PARTNERSHIP

JBIC

CLINICAL PARTNERSHIP ENGAGEMENT FORM

TIER 2: JBI ENDORSEMENT

JBIC MENTORSHIP

REGISTRATION FORM

Please download and complete this form and return to the Global global Engagement Office via email email jbic@adelaide.edu.au to  to register for the Clinical Partnership Engagement JBIC Matrix Activity, including a complimentary subscription for your Clinical Partnera Tier 1: Diversified Clinical Partnership

Please note: All JBIC Clinical Partner Engagement Forms are to completed and returned to the Global Engagement Office by the 31^st March for it to apply to the current year of reporting. Any Clinical Partner Registration Forms submitted after 31^st March will be set up as Clinical Partners as of 1 January of the following year.

NOTE: Tier 1 Clinical Partnerships do not receive a complimentary access to EBP Database, SUMARI or PACES.

Each Mentor Centre must work with their Mentee group/s to complete the JBIC Mentorship Registration form, to be submitted Please download and complete this form and return to the global Engagement Office via email jbic@adelaide.edu.au to register for a Tier 2: JBI ENDORSEMENT

Please note: All JBIC Clinical Partner Engagement Forms are to completed and returned to the Global Engagement Office by 31 January each year. The Registration form must be completed at the beginning of each year, up to a maximum of three years, with each Group. This is to ensure that goals and activities are reviewed each year.Please download, fill in, save and email  form to: jbic@adelaide.edu.authe 31^st March for it to apply to the current year of reporting. Any Clinical Partner Registration Forms submitted after 31^st March will be set up as Clinical Partners as of 1 January of the following year.

Each Mentor Centre must Mentors must come from a Centre of Excellence and work with their Mentee group/s to complete this Annual Review of Progress Report, to be submitted with their JBIC Entity Annual Report by 31 January each year.Please download, fill in, save and email form to: the JBIC Mentorship Registration form, for further information refer to the JBIC Handbook - JBIC Activity Matrix. Please download the form, complete, and return to the Global Engagement Office via email jbic@adelaide.edu.au

JBIC MATRIX POINTS ALLOCATION FORM

JBIC

CENTRE OF EXCELLENCE ANNUAL REVIEW REPORT TEMPLATE

JBIC

AFFILIATED GROUP ANNUAL REVIEW REPORT TEMPLATE

Where JBIC Entities work collaboratively on an activity and wish to share the allocation of points for that activity, Entities must complete the JBIC Activity Matrix Points Allocation form. Please download the form, complete, and submit it return to the Global Engagement Office via email with their corresponding Entity Annual Reports. Points will not be divided without the completion of this form.Please download, fill in, save and email   form to: jbic@adelaide.edu.au

Centres of Excellence only need to complete the required fields for those activities clearly marked in Red, and clearly labelled 

** TO BE COMPLETED BY THE COLLABORATING ENTITY **The Global Engagement Office will send you a personalised Annual Review template at the beginning of each December.

The Annual Review is to be completed annually, note that the Entity is only required to complete the sections clearly labelled in red, ‘To be Completed by the Collaborating Entity’

All other activities clearly labelled as:

** TO BE COMPLETED BY THE GLOBAL ENGAGEMENT OFFICE **

Are locked for editing in the Annual Report Template , ‘To be completed by the Global Engagement Office’ these sections are locked for editing and will be completed by the Global Engagement Office.

If you have any questions contact the Global Engagement Office - jbic@adelaide.edu.au

Affiliated Groups only need to complete the required fields for those activities clearly marked in Red, and clearly labelled 

** TO BE COMPLETED BY THE COLLABORATING ENTITY **

The Global Engagement Office will send you a personalised Annual Review template at the beginning of each December.

The Annual Review is to be completed annually, note that the Entity is only required to complete the sections clearly labelled in red, ‘To be Completed by the Collaborating Entity’

All other activities clearly labelled as:

** TO BE COMPLETED BY THE GLOBAL ENGAGEMENT OFFICE **

Are locked for editing in the Annual Report Template , ‘To be completed by the Global Engagement Office’ these sections are locked for editing and will be completed by the Global Engagement Office.

If you have any questions contact the Global Engagement Office - jbic@adelaide.edu.au

AFFILIATED GROUP APPLICATION FORM

HOST A JBI COLLOQUIUM APPLICATION FORM

Entities wishing to apply to become a JBIC Affiliated Group are required to complete this application form to Email the Global Engagement Office at jbic@adelaide.edu.au. Applications should include a cover letter addressed to the Professor Zoe Jordan, JBI Executive Director zoe.jordan@adelaide.edu.au for an application form. Prior to requesting the form please ensure that you have familiarised yourself with the JBI Collaboration Handbook as this outlines the terms and conditions of becoming an Affiliated Group. If you have any questions feel free to email them to us, we are happy to help.

Following the call for applications from the Global Engagement Office to Host a JBI Colloquium, any JBI Centre of Excellence that is interested in hosting must complete this proposal and submit to the Global Engagement Office by 30 July, two years prior to the proposed Colloquium date.

JBIC REGIONAL ANNUAL REPORT TEMPLATE

JBIC REGIONAL OPERATIONAL PLAN

The JBIC Regional Annual Report must be completed by JBIC Regional Groups Chair and submitted by the corresponding Regional Chair with their JBIC Entity Annual Report by 31 January each year. Remuneration for Regional Chairs is dependent upon timely submission of this Report.

The JBIC Regional Operational Plan must be completed by JBIC Regional Groups discussed in the regional meetings and submitted by the corresponding Regional Chair with their JBIC Entity Annual Report by 31 January each year. Remuneration for Regional Chairs is dependent upon timely submission of this Plan.Please download, fill in, save and email this form to: jbic@adelaide.edu.au

EVIDENCE SUMMARY REQUEST FORM

AUDIT CRITERIA REQUEST FORM

A request form for JBI to undertake a JBI Evidence Summary on a desired topic. Must be used in conjunction with the Evidence Summary and Audit Criteria Request Policy

Please download, fill in, save and email form to: jbi_implement@adelaide.edu.au 

A request form for JBI to complete JBI PACES Audit Criteria. Must be used in conjunction with the Evidence Summary and Audit Criteria Request Policy

Please download, fill in, save and email form to: jbi_implement@adelaide.edu.au