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Introduction

JBI conducts an Annual Review of Entity activity to evaluate Entity Key Performance Requirements in line with the JBIC Activity Matrix, in February of each year. There has been a change to how reporting is to be completed for the 2024 reporting period, see below.

JBI’s Annual Review period for collaboration activities is 1st January – 31st December (calendar year).

The Global Engagement Office (GEO) will complete the Annual Review reports on behalf of all JBIC Entities and will send all Entities must complete and submit a ‘JBIC CoE Entity Annual Report or ’JBIC AG Entity Annual Report' to the JBI Global Engagement Office jbic@adelaide.edu.au by 31 January of each yeartheir report by 1 March. Review of reports by JBIC Entities, and any queries of changes to the report must be submitted to the GEO by 31 March of each year. The GEO will not make changes to reports after this date.

For those JBIC Entities which have registered a Mentorship or Clinical Partnership arrangement, the GEO will contact you separately about this to assist us with our reporting.

For more information on JBIC Activity and Funding Matrix Guidelines, including the Annual Review, activity points accrual and funding eligibility, please refer to the JBI Collaboration Handbook.

NOTE: In 2022 the Brighter Future Grant Program replaced the previous funding model. Refer to the Brighter Funding Grant Program page.NOTE: Due to COVID-19 disruptions, Entities whose legal agreements are dated pre-2020 have been given an extension of one year to meet their KPI's (both Affiliated Groups and Centres of Excellence).  The Annual Review Report templates available on this site reflect the additional year, if you require an Annual Review Report template which does not include the extension (those Entities who joined in 2020 and beyond), please contact the Global Engagement Office and it will be provided to you, email jbic@adelaide.edu.au

Submission

Please read the below information carefully regarding the completion and submission of your JBIC Entity Annual Review Report:

  • Entities must complete all required fields in the adjacent template for those activities clearly marked in Red. All other activities will be completed by the Global Engagement Office and are locked for editing in the Annual Report Template.

    • If a required field for any activity is not completed it will not be processed. If you have any questions regarding the KPIs for an activity please email the JBI Global Engagement Officejbic@adelaide.edu.au prior to submitting your report.



  • If your Entity has not completed any of the activities marked in Red, you must still complete the first section with your Entity name and organisation information and return as outlined below.

  • Points will not be awarded for peer reviews conducted unless the correct Entity Affiliation has been listed in Editorial Manager (as per the JBI Collaboration Handbook). Entity Directors and Convenors are encouraged to speak with their Core Staff to ensure that their Editorial Manager reviewer profiles are up to date by 31 December.

  • Those Entities that have registered for JBIC Mentorship or Clinical Partnership Engagement will receive an email from the Global Engagement Office by 22 December with links to the relevant evaluation and progress reports.

  • Annual Reports must be submitted via email to jbic@adelaide.edu.au no later than 31 January. A reminder that reports which are not submitted by 31 January will not be accepted. Reports will be completed by the Global Engagement Office with data available to JBI. This may affect funding eligibility.

  • Extensions may be granted in extenuating circumstances. If you are unable to meet the deadline, please make a request by email to jbic@adelaide.edu.au by 20 December. Once received, the GEO will review the information provided and complete the Annual Report for each Entity, and return via email by the beginning of March. 

  • Entities will then be asked to review their final Annual Report before the GEO issues any invoices for eligible funding for activities/output

    • Frequently Asked Questions

    Expand
    titleMy Entity has not conducted any of the activities marked in Red, do we still need to submit an Annual Review Report?

    Yes. If your Entity has not completed any of the activities marked in Red, you must still complete the first section with your Entity name and organisation information and return to the Global Engagement Office by 31 January.

    Expand
    titleI cannot enter information for a number of activities in the Annual Review Report template, they appear to be locked for editing

    JBIC Entities only need to complete the required fields for those activities clearly marked in Red, and clearly labelled ** TO BE COMPLETED BY THE COLLABORATING ENTITY **.

    All other activities clearly labelled as:

    ** TO BE COMPLETED BY THE GLOBAL ENGAGEMENT OFFICE **are locked for editing in the Annual Report Template and will be completed by the Global Engagement Office. Those activities are either core activities that are eligible for funding, or activities that must be tracked and reported by JBI. are not expected to insert any information into their Annual Review Report, any changes required are to go through jbic@adelaide.edu.au, the GEO will make any necessary changes

    Expand
    titleAre Systematic Review Protocols accepted for publication in the JBIES eligible to receive points?

    Yes, Systematic Review Protocols accepted for publication in the JBIES will be awarded 2,000 points, however they will be awarded upon acceptance for publication of the corresponding Systematic Review in the JBIES.

    This will result in Systematic Reviews with a corresponding protocol published in the JBIES being awarded 12,000 points upon acceptance for publication. If more than one Systematic Review is published from a single protocol, the first Systematic Review will receive 12,000 points and the subsequent reviews will receive 10,000 points.

    ** Please note, this only applies to Systematic Review Protocols accepted for publication in the JBIES. Systematic Review protocols that are registered in PROSPERO are not eligible to receive points. **

    Templates

    Please note that the Annual Review Activity Report templates are currently being updated, they will be available shortly.

    JBI Centres of Excellence

    JBI Affiliated Groups

    Note

    NB Please note that these documents do not display correctly. Please download to view.

    Please select the template carefully, as there different templates for Centres of Excellence and Affiliated Groups

    Entities only need to complete the required fields for those activities clearly marked in Red, and clearly labelled 

    ** TO BE COMPLETED BY THE COLLABORATING ENTITY **

    All other activities clearly labelled as:

    ** TO BE COMPLETED BY THE GLOBAL ENGAGEMENT OFFICE

    **

    Are locked for editing in the Annual Report Template and will be completed by the Global Engagement Office.

    Info

    This report has been updated to reflect the extension Entities have received due to COVID-19. Contact the Global Engagement Office if your legal agreement is dated 2020 or beyond for an alternative Annual Review Template jbic@adelaide.edu.au