Establishing an Affiliated Group
Entity Legal Agreement
Following the acceptance of an Affiliated Group application, approved Groups are required to sign a JBI Collaborating Entity Legal Agreement which holds a 5-year term and has an Effective Start Date of 1 January. This is to align with JBI’s calendar year annual review period for collaboration activities.
Entities that are approved by 30 June have the option to backdate their Agreement to 1 January preceding their application. All Applications approved from 1 July onward will have an Effective Start Date of 1 January the year following their Agreement Signing Date.
Entities will still be entitled to receive JBI special user access to tools and resources for Core Staff following the signing of their Agreement, however JBI activities will not be tracked until after the Effective Start Date.
The Collaborating Entity Legal Agreement will be emailed to the Group Convenor by the Global Engagement Office and should be executed (signed) by the relevant authority within the Entity Host Institution (i.e. University or Hospital). If variations are required, this request should be made via email to jbc@adelaide.edu.au.
New Entity Administration
For detailed procedures on the administrative set up of your Affiliated Group please refer to the JBC Collaborating Entity Staff Administration Policy. Below is an overview of the required steps.
Setting up access to JBI resources Anchor CollaboratingEntityAccesstoJBIResources CollaboratingEntityAccesstoJBIResources
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Collaborating Entities may nominate up to a maximum of 10 (ten) Core staff to receive Special User Access to JBI Tools and Resources via the JBI COnNECT+ platform.
To set up access for new Core Staff, the Convenor is required to complete the Collaborating Entity Staff Register form and email to the Global Engagement Office for processing at jbc@adelaide.edu.au.
Group Webpage
Meetings
JBI Database of Systematic Reviews and Implementation Reports (JBISRIR)
Peer Reviewers
Convenors should advise the Global Engagement Office of those Core/Adjunct Staff members that have both completed JBI CSRTP and are confident/capable of conducting Peer Review of a Systematic Review or Implementation Report. The GEO Administration Officer will enter thos those staff members into the JBISRIR submission database, Editorial Manager, as a Peer Reviewer and this will automatically generate an email with their login details. Each staff member needs to complete the registration process by logging into Editorial Manager via the link in their individual email and update their personal information. Your Group would be eligible to accrue points for any Peer Review conducted by Group staff. For further information on this JBC Matrix Activity please refer to the Joanna Briggs Collaboration Handbook.
Please ensure that each Peer Reviewer lists your full Group name in their Editorial Manager profile under the ‘Institution’ field.
If a reviewer’s Centre/Group Affiliation is not correctly listed under ‘Institution’ in their Editorial Manager reviewer profile, it will not be captured when we run a report to identify peer review points accrual for Centres/Groups.
JBISRIR Subscription
The Group Convenor will receive a complimentary subscription to the JBISRIR for the term of the Group Legal Agreement. The Global Engagement Administration Officer will facilitate this.
JBISRIR Editorial Office
If you have any questions regarding systematic reviews and protocols or peer review please contact the JBISRIR Editorial Office.
Forms
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